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Privacy Policy

Last Updated: September 15, 2025

Your Privacy Matters

At ClassMeme, we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your data when you use our online tutoring services. Please read this policy carefully to understand our practices regarding your information.

1. Information We Collect

We collect several types of information to provide and improve our tutoring services:

A. Personal Information You Provide

  • Account Information: Name, email address, phone number, username, and password
  • Educational Information: School or university name, course codes, program of study, academic level
  • Payment Information: Billing address, payment method details (processed securely through third-party payment processors)
  • Communications: Messages, emails, and other communications with our tutors and support team
  • Profile Information: Optional profile details, learning preferences, and goals
  • Course Materials: Assignments, coursework, and educational materials you share for tutoring purposes

B. Information Automatically Collected

  • Usage Data: Pages visited, features used, time spent on platform, interaction patterns
  • Device Information: IP address, browser type and version, operating system, device identifiers
  • Location Data: General geographic location based on IP address
  • Cookies and Tracking: Session cookies, preference cookies, analytics cookies, and similar tracking technologies
  • Log Data: Server logs, error reports, and technical diagnostics

C. Information from Third Parties

  • Information from authentication services if you sign in through third-party providers
  • Payment verification data from payment processors
  • Analytics data from third-party analytics providers

2. How We Use Your Information

We use your information for the following purposes:

  • Service Delivery: To provide tutoring services, match you with appropriate tutors, and facilitate communication
  • Account Management: To create and maintain your account, process payments, and manage subscriptions
  • Communication: To send service-related notifications, respond to inquiries, and provide customer support
  • Personalization: To customize your experience, recommend tutors, and suggest relevant resources
  • Quality Improvement: To analyze service usage, identify areas for improvement, and develop new features
  • Security: To detect, prevent, and address fraud, abuse, security issues, and technical problems
  • Legal Compliance: To comply with legal obligations, enforce our terms, and protect our rights
  • Marketing (with consent): To send promotional materials, newsletters, and special offers (you can opt out at any time)
  • Research and Analytics: To conduct research, create aggregated statistics, and improve our services

3. Legal Basis for Processing (GDPR Compliance)

If you are in the European Economic Area (EEA), our legal basis for processing your personal data includes:

  • Contractual Necessity: Processing necessary to perform our contract with you (providing tutoring services)
  • Consent: You have given explicit consent for specific processing activities (e.g., marketing communications)
  • Legitimate Interests: Processing necessary for our legitimate business interests (e.g., fraud prevention, service improvement)
  • Legal Obligation: Processing required to comply with legal or regulatory requirements

4. Information Sharing and Disclosure

We do not sell your personal information. We may share your information with:

A. Tutors and Service Providers

We share necessary information with tutors to provide tutoring services. This includes your name, course information, and materials you share for tutoring purposes.

B. Third-Party Service Providers

We work with trusted third-party providers for:

  • Payment processing
  • Email and communication services
  • Analytics and performance monitoring
  • Cloud hosting and data storage
  • Customer support tools

These providers are contractually obligated to protect your data and use it only for specified purposes.

C. Legal Requirements

We may disclose your information if required to:

  • Comply with legal obligations or court orders
  • Protect our rights, property, or safety
  • Investigate fraud, security issues, or policy violations
  • Respond to lawful government requests

D. Business Transfers

If ClassMeme is involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction. We will notify you of any such change.

5. Data Security

We implement industry-standard security measures to protect your information:

  • Encryption: All data transmitted between your device and our servers is encrypted using SSL/TLS technology
  • Secure Storage: Personal data is stored on secure servers with restricted access
  • Access Controls: Only authorized personnel have access to personal information, limited to what is necessary for their role
  • Regular Audits: We conduct regular security assessments and vulnerability testing
  • Incident Response: We have procedures in place to detect and respond to data breaches

However, no method of transmission over the internet is 100% secure. While we strive to protect your information, we cannot guarantee absolute security. You are responsible for maintaining the confidentiality of your account credentials.

6. Data Retention

We retain your personal information for:

  • Active Accounts: As long as your account is active and for a reasonable period thereafter
  • Inactive Accounts: Up to 2 years after your last activity, after which data may be deleted or anonymized
  • Legal Requirements: Longer if required by law, to resolve disputes, or enforce our agreements
  • Financial Records: Payment and transaction records retained for 7 years for tax and accounting purposes
  • Anonymized Data: Aggregated, anonymized data may be retained indefinitely for analytics and research

You can request deletion of your data at any time (see "Your Rights" section below).

7. Your Privacy Rights

Depending on your location, you may have the following rights:

A. General Rights (All Users)

  • Access: Request a copy of your personal information
  • Correction: Update or correct inaccurate information
  • Deletion: Request deletion of your personal data (with certain exceptions)
  • Opt-Out: Unsubscribe from marketing communications
  • Account Closure: Close your account at any time

B. GDPR Rights (EEA Users)

  • Right to Rectification: Correct inaccurate personal data
  • Right to Erasure: Request deletion ("right to be forgotten")
  • Right to Restriction: Limit how we use your data
  • Right to Data Portability: Receive your data in a structured, machine-readable format
  • Right to Object: Object to processing based on legitimate interests
  • Right to Withdraw Consent: Withdraw consent for processing at any time
  • Right to Lodge a Complaint: File a complaint with your data protection authority

C. CCPA Rights (California Users)

  • Right to Know: Know what personal information we collect and how it's used
  • Right to Delete: Request deletion of your personal information
  • Right to Opt-Out: Opt out of the sale of personal information (we do not sell your data)
  • Right to Non-Discrimination: Receive equal service and pricing regardless of exercising privacy rights

How to Exercise Your Rights

To exercise any of these rights, contact us at:

Email: [email protected]

We will respond to your request within 30 days.

8. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to:

  • Essential Cookies: Required for basic site functionality, authentication, and security
  • Performance Cookies: Analyze how you use our site to improve performance
  • Functional Cookies: Remember your preferences and settings
  • Analytics Cookies: Track usage patterns and generate statistics (using Matomo)

You can control cookies through your browser settings. However, disabling cookies may affect site functionality.

9. Third-Party Links and Services

Our platform may contain links to third-party websites or services. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any personal information.

10. Children's Privacy

Our services are intended for users 18 years and older. We do not knowingly collect personal information from children under 13 without parental consent. Users between 13-17 must have parental or guardian consent.

If we discover that we have collected information from a child under 13 without proper consent, we will delete it immediately. If you believe we have such information, contact us at [email protected].

11. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have different data protection laws.

For EEA users, we ensure appropriate safeguards are in place for international transfers, such as:

  • Standard Contractual Clauses approved by the EU Commission
  • Adequacy decisions recognizing equivalent protection
  • Privacy Shield certification (where applicable)

12. Do Not Track Signals

Some browsers transmit "Do Not Track" (DNT) signals. Because there is no common standard for DNT signals, our website does not currently respond to these signals. However, we respect your privacy choices and provide opt-out options for analytics and marketing communications.

13. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of material changes by:

  • Posting the updated policy on our website
  • Updating the "Last Updated" date at the top of this page
  • Sending email notification for significant changes (if you have opted in)

Your continued use of our services after changes are posted constitutes acceptance of the updated policy.

14. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

ClassMeme Privacy Team

Email: [email protected]

Website: www.classmeme.com

Response Time: We aim to respond to all privacy inquiries within 30 days.

For GDPR Requests: Please include "GDPR Request" in your email subject line.

For CCPA Requests: Please include "CCPA Request" in your email subject line.

15. Data Protection Officer (DPO)

For users in the European Economic Area, you can contact our Data Protection Officer regarding questions about your personal data:

Email: [email protected]

Our DPO is responsible for overseeing data protection compliance and addressing your concerns.

Privacy in a Nutshell

We Collect

Account info, educational data, usage patterns, and technical data to provide our services

We Protect

Your data with encryption, secure storage, access controls, and regular security audits

Your Rights

Access, correct, delete, or export your data. Opt out of marketing. Full GDPR/CCPA compliance